Menuboard Manager integrates with Toast to automatically sync Item names, Descriptions, and Prices to your menu boards. It also supports inventory management — the ability to hide items or mark them as "Sold Out" directly from Toast, with changes reflected on-screen in real time via Toast's stock availability webhooks.

This guide walks through the full process: enabling the integration in Toast, connecting your location, importing menu fields into a presentation, and working with modifiers.

Menuboard Manager requires the Toast Restaurant Management Suite (RMS) subscription. Having a Toast account does not automatically include it.

To verify or enable RMS:

Menuboard Manager and Toast are now connected. Your menu data will be available to import in the next step.

Toast Fields are dynamic placeholders in your presentation that link to specific items in your Toast POS. Each field is tied to a POS ID — a unique identifier that maintains the live connection between your menu board and Toast. When you run a sync, any updates to names, descriptions, or prices in Toast are pulled into Menuboard Manager and reflected on your boards.

Note: Syncing does not happen automatically on publish. After importing fields, you need to run the integration — either manually or on a schedule — to pull current data from Toast. See Manually Run POS Integration.

Warning: Importing fields into Menuboard Manager replaces your existing field list. If you already have fields set up, import will overwrite them. Before importing, export your current fields from the Fields tab and add them to Toaster alongside your new fields. Toaster will merge them into a single CSV — import that CSV into Menuboard Manager to preserve your existing fields while adding the new ones.

Note: The POS ID column in your Fields list shows the unique identifier linking each field to its Toast item. You can edit this value directly if you need to remap a field to a different Toast item.

Tip: Add one or more fields to a Section and drag them into position on the preview canvas to keep related items (like a name and price) aligned together. The section settings editor gives you control over styling, font selection, size, colors, and more. See Working with Presentations for details.

After importing, run your first sync from the POS Integration app. See Manually Run POS Integration for instructions on running, scheduling, and reviewing sync results. Prices are updated via Price Sheets — each location's price sheet is populated automatically when a sync runs.

Toast uses two types of identifiers for modifiers: a numeric multiLocation ID (MLID) and a GUID (a hyphenated alphanumeric string). The Fields import dialog uses whichever format your account is configured for. When entering a modifier POS ID manually, use the same format you see in the import dialog for other items.

To find a modifier's numeric ID:

MO-900000022548438929

Note: If you are using component sizes, append the size modifier option name after >size= — for example: MO-900000022548438929>size=16oz. The value after size= must match the modifier option name exactly as it appears in Toast.

If the same item appears in more than one menu in Toast — for example, a "Burger" priced differently on a Lunch Menu vs. a Dinner Menu — you must append the menu GUID to the item's ID so Menuboard Manager knows which menu's price to sync.

Example:

052f9330-10d1-43c1-80f4-63bd2c57337c>menu=44e27708-aa95-4efa-b793-98cd6c91caf9

If you use sizes (for example, for drinks), append the size to the modifier ID. The value after size= must match the modifier option name exactly as it appears in Toast — it is not a free-text label.

Example:

052f9330-10d1-43c1-80f4-63bd2c57337c>size=16oz

Toast supports two ways to price an item, and which model your restaurant uses determines how items appear in the Menuboard Manager import dialog.

With base pricing, the price is set directly on the menu item in Toast. When you import a base-priced item, it appears in the dialog as a single entry with one price. Price changes in Toast are picked up on the next sync and reflected on your menu board after the next publish.

This is the standard model for items sold in one configuration — entrées, individual beverages, or anything with a single price point.

With size-based pricing, the item itself has no price in Toast. Instead, prices are set at the modifier option level — one price per size (Small, Medium, Large, etc.).

When you import a size-priced item, the dialog shows one entry per size, not one entry for the item. Each entry is named {Item Name} - {Size} (for example, Latte - Small, Latte - Medium, Latte - Large) and carries that size's price from Toast.

To display a size-based item on your menu board, import each size as a separate field and place them on the canvas individually.

Note: When you use the >size= syntax to manually enter a POS ID (see Appending a Size), the price that syncs is the modifier option's price — not a base item price. This is consistent with how size-based pricing works in the import dialog.

Toaster is a free tool built by Menuboard Manager to help you map Toast POS data to your presentation fields — especially useful for menus with many modifiers.

Upload a Toast CSV or JSON export and Toaster builds a field list with names, prices, and POS IDs ready to import into your presentation. The key feature is modifier parent filtering: because Toast modifier groups are often shared across multiple menu items, Toaster lets you search for a modifier and filter by parent item name — ensuring you map to the right POS ID when the same modifier appears in multiple contexts.

Typical workflow:

Adding to an existing field list:

Because importing into Menuboard Manager replaces your current fields, use Toaster's right-side panel to preserve what you already have:

Toaster is particularly helpful for large menus where manually locating and entering individual POS IDs would be time-consuming.